Own the full stall loop, from first hello to booked meeting.
BoothConnect helps exhibitors walk every visitor through a personalised presentation, rate them the moment they leave, and send an instant thank-you with your stall photo and the person they met, so they remember you long after the show.
Visitor captured Hot
- Anita Rao, Build Right Infra
- Personalised deck presented
- Thank-you sent on WhatsApp and email
- Meeting booked, Tue 11:00
Most stalls still run on paper cards and guesswork.
The conversations are real, but most of what happens after the show is lost.
- Visiting cards pile up unentered, and handwriting is unreadable a week later.
- Every visitor gets the same brochure stack, whatever they were interested in.
- Nobody knows who opened what, so follow-up is late and generic.
- The rep who met the visitor is disconnected from the rep who follows up.
- Venue Wi-Fi collapses, and cloud-only tools stop working.
Capture, present, thank, track, follow up.
One system of record for the whole stall team, from the first scan to the booked meeting.
Five ways in, zero lost leads.
Snap a visiting card and it becomes a structured lead. Staff confirm only the fields the system is unsure about.
- Card photo reads name, phone, email, organisation, designation and website
- One record per person: repeat visits are added to the same visitor
- Hot, warm or cold rating, interest tags, notes and photos
- Offline-first: captures queue on the device and sync on reconnect
- +91 98XXX XXX42
- anita.rao@buildright.in
- www.buildright.in
Highlighted field needs a quick check. Sample data.
A personalised presentation for every visitor.
Pick what this visitor cares about from the shared content library and walk them through it at the stall. The same deck stays with them after they leave.
- Build from PDF pages, inline video and images in the Content Hub
- Visitor sees their name, the rep's photo, and your stall and event
- Present mode at the stall, full viewer on their phone
- No login or install for the visitor: just a link
They leave your stall. Your thank-you is already in their phone.
As the visitor walks away, the rep marks them hot, warm or cold and ends the interaction. A thank-you goes out on WhatsApp and email straight away.
- Rate the visitorHot, warm or cold, while the conversation is still fresh.
- End the interactionOne tap closes the visit and triggers the thank-you.
- Thank-you sent instantlyWhatsApp and email, with your stall photo and a photo of the person they spoke to, taken that day.
Same stall, same face, same clothes they saw. Days later, when they scroll back through twenty exhibitors, yours is the one they recognise.
Thank you for visiting us today, Anita. It was great having you at Stall B-14.
Sample thank-you message
Engagement proof, not guesses.
Know exactly who opened their deck, what they read, and for how long, so your team calls the right people first.
- Every open, page read, video watch and reshare, per visitor
- Live viewers: who is reading now, and on which page
- Reports per deck, with session drill-downs
- See forwarded links, and reach the rest of the buying team
Sample data for illustration
Meetings and tasks that close the loop.
Interested visitors book time with the rep directly. Every booking and every call lands on the same visitor timeline.
- Visitors book the rep's open slots themselves, with no double-booking
- Each booking creates a follow-up task, with confirmation messages pre-filled
- Call, WhatsApp and email outcomes logged on the visitor timeline
- Bulk invites, campaigns, announcements, and QR and walk-in check-in per event
Sample booking
One library. Every booth on-brand.
Upload once and every rep can share it. Large photos are compressed automatically.
Event details, stall number, venue pin, agenda, checkpoints and dashboards, plus stall and rep photos from the day.
Your logo, login cover, tagline and brand colour on the login screen and on every deck.
A team app that tells reps who to call.
BoothConnect installs on the phone like an app, works offline, and sends the team timely nudges.
- A short morning briefing: greeting, follow-ups due and missing photos
- Instant alert when a hot lead opens their deck
- Share-activity alerts for admins
- Tap an alert to open that visitor's record directly
Four roles, one system of record.
Team logins and permissions, events, content, branding and campaigns.
Capture visitors, send decks, log outcomes and take photos.
effyBiz operations team, managing all exhibitor companies.
No login, no install. Opens a deck link, reads, and books a meeting.
See the whole loop in a 5-minute demo.
- 0:00Scan a cardConfirm flagged fields and save.
- 1:30Present and thankWalk through a deck, rate the visitor, end the visit. The thank-you lands on a second phone.
- 3:00Watch it readLive viewers and engagement as the page turns.
- 4:00Book a meetingThe visitor books; the rep's task appears.
- 4:30Get nudgedMorning and hot-lead alerts land; tap to open the lead.
Make your next exhibition count after the lights go off.
Book a 5-minute BoothConnect demo: capture, deck, booking.